Call for JEF Europe finance and administration officer

Call for JEF Europe’s Finance and Administration Officer

Deadline 11/10/2024

The Young European Federalists (JEF Europe) are recruiting a Finance and Administration Officer for the European Secretariat of the organisation, in Brussels.

Main tasks:

  • Daily follow-up of invoices, expenses, income of the organisation;
  • Liaising with Belgian administrations and agencies, updating JEF Europe’s information in case of changes (e.g. payroll, addresses, new employees…), and drafting documents to communicate them when needed;
  • Supporting the Secretary General in HR and admin related activities (updating internal work regulations, helping with keeping track of staff holidays and time off requests, etc.)
  • Contribution to JEF Europe’s campaigns, activities and programmes.
  • Co-managing budgets of different projects with the Secretary-General and Projects Team
  • Supporting JEF events and projects

Essential qualifications and qualities:

    • Bachelor or Master’s degree is an asset but can be compensated with relevant working experience adequate for the position;
    • Excellent command of English (C1);
    • Relevant experience in financial management;
    • Command of French or Dutch at native or near native level, to liaise with the various administrations and service providers in Belgium;
    • Knowledgeable about Belgian administrations applicable to a Brussels-based NGO
  • An activist mindset and strong commitment to social change and the values and vision of JEF Europe;
  • Organised and precise approach to work;
  • Relational comfort, approachable and sense of initiative;
  • Proactive and problem-solving mindset, with strong organisational and time management skills;
  • Flexibility and willingness to learn into new things quickly on the job;
  • Team player and comfortable in an international environment;
  • Good knowledge of Microsoft Office (Word, Excel, PowerPoint…), collaborative tools (G Suite, Slack…) and videoconferencing tools (Zoom, Google Meets…)

Desirable:

  • Previous experience in civil society organisations, especially in back office positions
  • Knowledge of JEF, its network, values, structure, mission, activities – being a member of JEF is an asset

Contract conditions and remuneration:

  • 12-month fixed-term contract under Belgian law, with the possibility of extension;
  • Full-time, 38 hours/week;
  • Monthly gross salary: €2100 with additional benefits (€50 for public transportation, €100€ of frais forfaitaires, private health insurance, food vouchers);
  • Work during weekends and/or evenings several times a year, with time off in lieu as compensation. The position requires travel in Europe several times during the year, and all travel-related expenses will be covered or reimbursed by JEF Europe.

Application procedure and agenda: 

  • Please fill in this application form by 11th of October, 23:59 CET. Applicants have to upload their motivational letter and CV through the form. 
  • All applicants should have the right to live and work in Belgium. 
  • Successful applicants will be invited for an face-to-face or online interview.
  • The selected candidate would ideally start working in October/early November 2024.
  • For all questions, please contact us at sg@jef.eu