Call for JEF Europe’s Administration and Membership Officer

Deadline 20/07/2022

The Young European Federalists (JEF Europe) are recruiting an Administration and Membership Officer for the European Secretariat of the organisation, in Brussels.

Main tasks:

  • Liaising with Belgian administrations and agencies (Partena Professional, Eurodyssey, Bruxelles Formation, insurances, Moniteur Belge, Banque Carrefour des Entreprises), updating JEF Europe’s information in case of changes (e.g. payroll, addresses, new employees, etc.), and drafting documents to communicate them when needed;
  • Supporting the Financial Officer in the follow-up of invoices, expenses, income;
  • Co-organisation of JEF Europe’s statutory events (Congresses, Federal Committees);
  • Contribution to JEF Europe’s campaigns, activities and programmes, e.g. Democracy under Pressure, Federalist Academy, 50th anniversary activities;
  • Co-writing operating grant applications and project applications;
  • Supporting JEF events and projects with logistical tasks (e.g. travel, venues, hostels, catering);
  • Together with the Executive Board, liaising with JEF sections and members, supporting them in their activities, capacity-building, understanding of the JEF network, forwarding opportunities;
  • Supporting the Task Force Capacity-Building in providing resources and toolkits to the sections;
  • Drafting and disseminating a JEF Membership Survey, and supporting the Secretary General and the Executive Board in its analysis;
  • Keeping internal membership documents updated, as well as public overviews of the JEF network (e.g. Map of all local sections, website).

Qualifications and qualities:

  • Bachelor or Master’s degree is an asset and be compensated with relevant working experience adequate for the position;
  • Excellent command of English (C1);
  • Command of French at native or near native level, to liaise with the various administrations and service providers in Belgium;
  • Being passionate about membership-based youth organisations and their development;
  • Strong knowledge of JEF, its network, values, structure, mission, activities – being a member of JEF would be an asset;
  • Knowledgeable about Belgian administrations applicable to a Brussels-based NGO, or fast-learner with administrative ease;
  • Relational comfort, approachable and sense of initiative;
  • Problem-solving and fast learner, with strong organisational and time management skills;
  • Team player and comfortable in an international environment;
  • Good knowledge of Microsoft Office (Word, Excel, PowerPoint…), collaborative tools (G Suite, Slack…) and videoconferencing tools (Zoom, Google Meets…)


  • Previous experience in membership-based and/or youth organisations (volunteer experience included);
  • Previous relevant experience in membership management, project management and/or event organisation.

Contract conditions and remuneration:

  • 12-month fixed-term contract under Belgian law, with the possibility of extension to a permanent contract;
  • Full-time, 38 hours/week;
  • Monthly gross salary: 1900 EUR with additional benefits (50€ for public transportation, 100€ of frais forfaitaires, private health insurance, food vouchers);
  • Work during weekends and/or evenings several times a year, with time off in lieu as compensation. The position requires travelling in Europe several times during the year, and all travel-related expenses will be covered or reimbursed by JEF Europe.

Application procedure and agenda: 

Send your CV and cover letter to and by the 20th of July 2022. 

Please use the subject line “Application – JEF Europe Admin-Membership Officer 2022”.

Successful candidates will be invited for an interview, either online or at the JEF office in Brussels, which will take place on the 25th or 26th July.

All applicants should have the right to live and work in Belgium. 

The selected candidate would start as soon as possible.