The Young European Federalists (JEF Europe) are recruiting a Finance and Administration Coordinator for the European Secretariat of the organisation, in Brussels.

Main tasks:

• Liaising with Belgian administrations and agencies, updating JEF Europe’s information in case of changes (e.g. payroll, addresses, new employees…), and drafting documents to communicate them when needed;
• Supporting the Secretary General in HR and admin related activities (updating internal work regulations, helping with keeping track of staff holidays and time off requests, etc.)
• Daily follow-up of invoices, expenses, income of the organisation;
• Co-managing budgets of different projects with the Secretary-General and Projects Team
• Participating in the general tasks of the Secretariat and JEF Europe
  

Essential qualifications and qualities:

• • Bachelor or Master’s degree is an asset but can be compensated with relevant working experience adequate for the position;
  • Excellent command of English (C1);
  • Relevant experience in financial management;
  • Command of French or Dutch at native or near native level, to liaise with the various administrations and service providers in Belgium;
  • Knowledgeable about Belgian administrations applicable to a Brussels-based NGO

• An activist mindset and strong commitment to social change and the values and vision of JEF Europe;
• Organised and precise approach to work;
• Relational comfort, approachable and sense of initiative;
• Proactive and problem-solving mindset, with strong organisational and time management skills;
• Flexibility and willingness to learn into new things quickly on the job;
• Team player and comfortable in an international environment;
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint…), collaborative tools (G Suite, Slack…) and videoconferencing tools (Zoom, Google Meets…)

Desirable:

• Previous experience in civil society organisations, especially in back office positions
• Knowledge of JEF, its network, values, structure, mission, activities – being a member of JEF is an asset

Contract conditions and remuneration:

• 12-month fixed-term contract under Belgian law, with the possibility of extension;
• Full-time, 38 hours/week;
• Monthly gross salary: €2100 with additional benefits (€50 for public transportation, €100€ of frais forfaitaires, private health insurance, food vouchers). The net amount of monthly salary is approximately 1950-2030€. 
• Work during weekends and/or evenings several times a year, with time off in lieu as compensation. The position requires travel in Europe several times during the year, and all travel-related expenses will be covered or reimbursed by JEF Europe.

Application procedure and agenda: 

• Please fill in this application form. The call is open on rolling-basis.
• Applicants have to upload their motivational letter and CV through the form. 
• Successful applicants will be invited for an face-to-face or online interview.
• The selected candidate would ideally start working in mid January/early February 2025.
• For all questions, please contact us at sg@jef.eu